admin & project support coordinator -55体育

your tasks

• to organize / coordinate administrative and logistics support for events such as workshop / seminars / exhibition / training
• order and replenish promotional materials (e.g datasheet, product brochure, poster etc.) from rsm
• source and purchase new corporate gifts for sales and marketing events
• coordinate logistics related to project execution, and vendor management.
• facilitate communication and collaboration among project stakeholders, internal departments, and external suppliers.
• assist in preparing project plans, timelines, and budgets under the guidance of line manager.
• monitor and report on project milestones, deliverables, follow up on action items, and deadlines.
• ensure compliance with company policies and project standards.
• manage procurement of project materials/equipment and assist in sourcing vendors, suppliers, or subcontractors for project needs.
• perform any other administrative duties to support successful project delivery.
• request and compare quotations, evaluate supplier capabilities, and negotiation with guidance from line manager.
• raise purchase requests, follow up on purchase orders, and track deliveries to ensure timely fulfillment.
• monitor vendor performance and maintain a record of supplier documentation and certifications.
• provide status updates and escalate issues that may impact project timelines or deliverables.
• ensure administrative processes and documentation comply with company standards and audit requirements.
• answer telephone calls from customers and pass them on
• update calendars and business schedule meetings if needed (logistics, meeting room preparations etc.)
• support for business trip for rs thailand colleagues: visa application, international flight booking and hotel reservation
• support for visitors from overseas: visa application / paperwork, greeting & assisting etc.
• order and maintain stationery and office supplies, operate office equipment and manage office space including facilities management
• management on extension number / seat allocation
• business card & phone list update
• company event management
• other duties or tasks as assigned on an as-needed basis

your qualifications

• minimum diploma / university degree in business administration or relevant field of studies
• minimum 15 years of business administration, back-office support, sales administration, project coordination, logistics, vendor coordination, procurement experience
• experience in sap erp will be an added advantage
• proficient in ms office applications
• comfortable working in a fast-paced environment; team player and able to work under tight timelines
• excellent communication skills and interpersonal skills
• proactive and possess a can-do attitude, good multi-tasker with an eye for details
• good understanding of logistics and supply chain principles.
• ability to handle confidential and sensitive information professionally.
• time management skills to prioritize multiple tasks with attention to detail and meet deadlines.

interested?